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Accounting Technician II-III

Department:Clerk Auditor
Open Date:June 23, 2022
Close Date:July 3, 2022
Salary Range:Level II: $18.11 - $27.92 Level III $20.21 - $31.223 / hr
Number of Openings:1
Employment Type:Full time, Non-Exempt

Salary based on experience and qualifications.

Job Description

General Purpose

Level II: Under general supervision of an administrative supervisor, performs working level technical accounting and bookkeeping work for Davis County. 

Level III:  Under general supervision of an administrative supervisor, performs complex clerical and technical accounting and bookkeeping duties.

Example of Duties

Level II:  Posts disbursements and receipts; develops and maintains records of individual accounts; computes periodic billings and accounts; records payments received; reconciles complex and detailed statements, including bank statements; prepares and submits invoices and purchase orders. 

Performs a variety of related fiscal clerical work including preparing, typing, and compiling accounting reports and billings; performs data entry and spreadsheet maintenance assuring completeness and accuracy of reports; establishes filing systems and various receipt and expenditure ledgers. 

Communicates with Clerk/Auditor department and vendors in updating accounting and bookkeeping systems.  Designs and improves financial report formats and accounting processes. 

Maintains inventory; orders, receives, stores, tags, and distributes supplies and equipment; compiles and tabulates data for records and reports. 

Enters biweekly payroll and maintains payroll and leave records; balances totals; prepares summaries for posting. 

Balances cash on hand against receipts; prepares and balances deposits. 

Assists visitors in filling out forms and applications; audits applications; answers questions. Performs general clerical support duties including typing and filing, receiving telephone calls, responding to questions, transferring calls, and taking messages. 

Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations. 

Performs related duties as assigned.

Level III: 

Compares expenditures with budget appropriations; records bookkeeping entries against department accounts payable and receivable; posts disbursements and receipts; develops and maintains records of departmental accounts; computes periodic billings and accounts; records payments received; reviews and reconciles complex and detailed account statements, including bank statements; prepares budgetary reports, insurance reports, and other supportive reports; prepares and submits invoices and purchase orders.

May be assigned to perform lead worker duties and assist with supervisory duties.  Performs a variety of complex clerical and accounting functions including preparing, typing, and compiling reports and billings, establishing filing systems and various receipt and expenditure ledgers.

May perform payroll and bookkeeping duties for several divisions within the department; may be responsible for processing and maintaining Personnel Actions and other employee records.

Enters and edits data assuring completeness and accuracy; creates and maintains a variety of spreadsheets; compiles and organizes financial data and statistics related to various financial reports; recommends modifications to data processing system; assists in enhancing and developing software; establishes filing systems and various receipt and expenditure ledgers.

Communicates with the Clerk/Auditor department for purposes of modifying accounting and bookkeeping systems.  Works with vendors and customers as required.  Assists other Accounting Technicians in completing forms; answers questions.  Designs and improves financial report formats and accounting processes. 

Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations.

Performs related duties as assigned.
Education and Experience

Level II:  Graduation from high school and two (2) years of full-time experience in bookkeeping, accounting, or payroll; or an acceptable combination of education and experience.

Level III:  Graduation from high school plus four (4) years of full-time progressively responsible experience in bookkeeping, accounting, or payroll, two (2) years of which must have been performed in the capacity of an Accounting Technician II or equivalent position; an acceptable combination of education and experience may be considered.

Special Qualifications
Employees driving a personal or a County vehicle for job related travel must possess a valid driver license and must operate a motor vehicle in a safe manner; new employees with an out-of-state license must obtain a valid Utah Driver License within sixty (60) days of hire date (exceptions for military personnel and their dependents).   

Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code.
Knowledge, Skills, and Abilities
Considerable knowledge of:  County financial policies, procedures, and practices; modern computerized office practices and procedures; accounting and bookkeeping practices and procedures.

Skill in:  typing 40 wpm net as required by the position; the operation of a ten-key machine or calculator; using all applicable computer hardware and software including Microsoft Excel and Word.

This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner and in compliance with applicable Utah laws and regulations; ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations.

Ability to:  oversee and assign the work of others; perform complex mathematical computations rapidly and accurately; promote a team concept within the department and with other County departments; follow written and oral instructions; communicate effectively (orally and in writing); establish and maintain effective working relationships with supervisors, co-workers, and the general public.